• Wedding Receptions. The fee is $1,200.00 for up to 8 hours including set up, the event, and clean up. Additional time is $50.00 per hour. This cost includes our utility/security and cleaning.
  
  
• Security Deposit for wedding receptions. A deposit of $400.00 must accompany the Contract (completed on both sides). The security deposit is nonrefundable. The balance due on the contract fee ($600) is payable 90 days in advance of the function and once paid is nonrefundable.
  
  
• Dinners and evening parties. The fee is $400.00 for up to 6 hours including set up, the event, and clean up. Additional time is $50.00 per hour. This cost includes our utility/security and cleaning.
  
  
• Luncheons. The fee is $325.00 for up to 6 hours including set up, the event, and clean up. Additional time is $50.00 per hour. This cost includes our utility/security and cleaning.
  
  
• Nonprofit functions. The fee is $50.00 less that the amount specified in this contract for luncheons / dinners and evening receptions. Additional time over 6 hours is $50.00 per hour. This cost includes our utility/security and cleaning.
  
  
• Book Clubs. The fee is $50.00 for up to 2 hours including set up, the event and clean up. Additional time is $25.00 per hour. This cost includes our utility/security and cleaning

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DEPOSITS

• Security Deposit for luncheons, dinners and nonprofit functions. A nonrefundable deposit of $250.00 must accompany the Contract (completed on both sides). The remaining balance is due 90 days in advance of the function. Once paid, the $250 security deposit due upon reserving Haywood Hall and the balance due 90 days in advance of the function are both nonrefundable.
  
  
• Damage Deposit. A damage deposit of $250.00 is required for all functions payable by separate check, due 14 days prior to your function. If cleaning and/or repairs inside the house or to the grounds are required after the event, the amount thereof will be deducted from your damage deposit and the balance returned to you within 4 weeks after your function. If the costs exceed the amount of the damage deposit, you will be billed for the balance due. Labor incurred by Haywood Hall to perform services otherwise the responsibility of the Licensee according to the Terms, Conditions, and Rules (attached and incorporated herein by reference) will be billed at $50.00 per hour.

Some people have chosen to convert their damage deposit (or a portion thereof) to a donation to the Haywood Hall Museum. If you wish to do so, please advise the Resident Manager. We welcome your support toward the ongoing upkeep of our property.

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MISCELLANEOUS

Tours of the House. From time to time licensees request that someone be available to give a tour of Haywood Hall and explain some of the history. Margie Haywood, our curator, is often available to conduct tours for an hour or so during your function; however, we request a donation to the Haywood Hall for this service. Please let us know in advance if you would like to make arrangements for a tour.

Piano Tuning. If you desire to use the piano in the House, you must notify the Resident Manager or the Curator a minimum of 4 weeks in advance of your function. They will arrange to have the piano tuned by our piano tuner who presently charges $75.00. His fee is a pass through charge, so your charge will be the amount he charges Haywood Hall. Your check is due 14 days in advance of your function.

Colonial Dames in North Carolina, Friends of Haywood Hall, and Haywood Hall Docents receive reduced rates. The applicable deposit, Contract, and Release and Indemnity must be submitted by Colonial Dames and Docents before a date will be confirmed. If cancellation is made and received one month before the function, one-half of the initial deposit will be refunded to Colonial Dames, Friends of Haywood Hall, or Haywood Hall Docents.


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PAYMENT SCHEDULE

Submitted with the completed Contract -
initial deposit payable to Haywood Hall Fund due. We will not hold a date for anyone until this check is received. Cancellation of your confirmed event results in forfeiture of your deposit. Cancellation of your confirmed event within 90 days prior to the event results in forfeiture of your entire fee ($1,100 for wedding receptions, $400 for dinners, and $325 for luncheons).

90 days prior to your function –
Balance of License Fee payable to Haywood Hall Fund due pursuant to the contract together with the Information Sheet attached hereto.

14 days prior to your function
Piano tuning - if you desire to use the piano, please notify the resident manager of your intention at least 30 days prior to your function. Then, submit your check for $75.00 or the amount then being charged by the piano tuner. This amount may be included in the check for the balance of license fee due.

Damage Deposit -
$250.00 payable to Haywood Hall Fund (separate check).

ACCESS

The Resident Manager or agent will be available to open the house. Regardless of prior arrangements, it is essential that you phone the Resident Manager (832-8357) at least 4 days prior to your function to discuss time for access to the house.

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MAINTENANCE - Set up and Clean up

Our staff is not sufficient to provide support services and/or equipment for events held here. Each group must assume full responsibility for providing support services, decorating, set up and clean up. Immediately following the function, clean up must include removing from the premises all items brought to the property. No items may be left at the property for pick up at a later time. The premises should be cleared by 12:01 AM. City ordinance requires no excessive noise after 11:00 PM.

FLORISTS

Florists must furnish their own containers for flowers and decoration. Every plant must have an underlining tray to prevent water/moisture seepage to our floors and furniture. The Licensee should so notify the Florist. All equipment, vases etc. must be removed immediately following the event by either the Licensee or the Florist.

CATERERS

Caterers must have a valid caterer’s license. Prior to your function, Licensee is responsible for providing the caterer with a copy of the “Terms for Caterers” included in this Contract.

Caterers and/or Licensees are responsible for providing all tables, preparation tools, china, crystal, eating utensils, etc. Our dining room table (4’ by 8’) may be used. Upon completion of your event, all items will be removed and trash removed from the premises. Any utensils, dishes, etc. in the cabinets, or on shelves in the House may not be used.

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MUSIC

All musical instruments must be approved by the Resident Manager or the Curator in advance. Instruments used in the house must be such that they can be carried in by 1 person. The combined weight for all instruments brought into the house may be no more than 200 pounds.

The piano in the house may be used; however, you must notify the Resident Manager or the Curator a minimum of 4 weeks in advance in order to arrange to have the piano tuned by our piano tuner.

EQUIPMENT AND SUPPLIES

Items in the refrigerator, freezer, on kitchen and pantry shelves, in the pie safe in the kitchen, or on display elsewhere in the house may not be used by the Licensee or the caterer under any circumstances.

Terms and Conditions

To Reserve the House

Fees

Deposits

Miscellaneous

Payment Schedule

Maintenance

Florists

Caterers

Music

Equipment & Supplies